Absence

If your son or daughter is ill it is vital that you inform the school on each day of his or her absence.  Parent/Carers should inform the School by telephone or by email between 07:45am and 08:15am.  Please state your child’s full name, their form and the name of their form tutor, and a brief reason for their absence.  Administrative staff in Student Services will input the absence into the appropriate form register thereby alerting the Form Tutor to the student’s absence. 

Tel no: 0208 647 2235, please select option 1 to report an absence for Year 7 – 11 and option 2 to report a sixth form absence.

Email: studentservices@wcgs.org.uk

Should your child be ill in school then he/she should go straight to Student Services who will contact you should they be deemed ill enough to go home.  Students are not to contact parents/carers by personal mobile phone before they visit Student Services to report that they are unwell.  Mobile phones must be switched off at all times and should only be used under the guidance or with the permission of a member of staff.

Planned absence’s

Medical

Dental appointments, hospital visits etc. should be arranged out of school time. When this is not possible, written notice should be given to the Form Tutor in advance of the appointment. The Signing In/Out book must be used to record the time of leaving and return.

Interviews, Open Days and Tests

Students attending university interviews must inform the Form Tutor in advance of the interview. Students should also inform Form Tutors in advance of any external tests relating to university application. Students may attend Open Days but must seek the permission of the Assistant Headteacher/Director of Sixth Form in advance of the date. Pupils may not miss timetabled lessons for driving lessons.

Leave of absence

In general, leave of absence will not be granted other than in exceptional circumstances, such as on compassionate grounds. An application for leave of absence must be submitted to the Deputy Headteacher, on the appropriate form, obtainable from the School Office.

Request for Absence

Unauthorised absence

Unauthorised absences are those which the School does not consider reasonable and for which no “leave” has been given. The School is the authorising body for an absence.

Holidays in term time without permission

The Education (Pupil Registration, England) Regulations 2006 make provision for holidays in term-time only with the permission of the Headteacher.  The regulations state that holidays in term time should only be authorised under special circumstances. It is at the Headteacher’s discretion to authorise a holiday.  The School firmly believe that no holidays must be taken during term time.

Parent/Carers should be aware that absence is detrimental to a student’s education, and staff cannot be expected to undertake work to compensate for what has been missed.